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Ref No: RFQ-036-2025

Procurement of: Supply and Installation of Sensors for Upgrading the Land-based Stations in Hulhule (Male), Maldives

Project: The Programme of Work (PoW) Strengthening Climate Information and Early Warning Systems for science-based climate solutions project

The Regional Integrated Multi-Hazard Early Warning System (RIMES) hereby requests your quotation for the Supply and Installation of Sensors for Upgrading the Land-based Stations in Hulhule (Male), Maldives specified in this Request for Quotation (RFQ), which consists of this document and the following annexes:

• Section 1: This invitation letter

• Section 2: General Instruction for Quotation submission

• Annex 1: Scope of Work (SoW)

• Annex 2: Quotation Submission Form

• Annex 3: Technical and Financial Offer 

• Annex 4: General Condition of Contract

If you are interested in submitting a Quote in response to this RFQ, please prepare your Quote in accordance with the requirements and procedure as set out in this RFQ and submit it on or before 3 August 2025 at 4:00 PM BKK Local Time.

The Request for Quotation (RFQ) can be found at the URL provided below.

Thank you and we look forward to receiving your quotations.

Request for Quotations (RFQ)

Ref No: RFQ-036-2025

Procurement of: Supply and Installation of Sensors for Upgrading the Land-based Stations in Hulhule (Male), Maldives

Project: The Programme of Work (PoW) Strengthening Climate Information and Early Warning Systems for science-based climate solutions project

The Regional Integrated Multi-Hazard Early Warning System (RIMES) hereby requests your quotation for the Supply and Installation of Sensors for Upgrading the Land-based Stations in Hulhule (Male), Maldives specified in this Request for Quotation (RFQ), which consists of this document and the following annexes:

• Section 1: This invitation letter

• Section 2: General Instruction for Quotation submission

• Annex 1: Scope of Work (SoW)

• Annex 2: Quotation Submission Form

• Annex 3: Technical and Financial Offer 

• Annex 4: General Condition of Contract

If you are interested in submitting a Quote in response to this RFQ, please prepare your Quote in accordance with the requirements and procedure as set out in this RFQ and submit it on or before 13 July 2025 at 4:00 PM BKK Local Time.

The Request for Quotation (RFQ) can be found at the URL provided below.

Thank you and we look forward to receiving your quotations.

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – INDIVIDUAL CONSULTANT SELECTION)

Chennai, Tamil Nadu, India

TN-SMART_2.0 Project 

Assignment Title: Individual Consultant – Communication Expert

The Regional Integrated Multi-Hazard Early Warning System (RIMES) has received for financing from the Tamil Nadu State Disaster Management Authority (TNSDMA) toward the cost of Developing Tamil Nadu Muti-hazard Potential Impact Assessment, Alert, Emergency Response Planning and Tracking (TN-SMART) Project and intends to apply part of the proceeds for consulting services. 

The consulting services (the Services) include an individual consultant – Communication Expert to support the TNSMART project. Reporting to the Project Coordinator and working closely with the project team, the consultant will lead the development of communication materials and public outreach tools. Key responsibilities include designing reports, disaster management plans, and thematic action plans, producing visual content (e.g., pamphlets, videos, infographics), managing TNSDMA’s social media platforms, and preparing press releases, alerts, and meeting documentation to support effective communication and stakeholder engagement. 

The Terms of Reference (TOR) for the primary procurement stage for the assignment are attached to this request for expressions of interest or can be found at the following website: www.rimes.int or via the URL provided below.

REQUEST FOR EXPRESSIONS OF INTEREST 

(CONSULTING SERVICES – INDIVIDUAL CONSULTANT SELECTION)

Chennai, Tamil Nadu, India

TN-SMART_2.0 Project 

Assignment Title: Individual Consultant – Disaster Risk Management Specialist

The Regional Integrated Multi-Hazard Early Warning System (RIMES) has received for financing from the Tamil Nadu State Disaster Management Authority (TNSDMA) toward the cost of Developing Tamil Nadu Muti-hazard Potential Impact Assessment, Alert, Emergency Response Planning and Tracking (TN-SMART) Project and intends to apply part of the proceeds for consulting services. 

The consulting services (the Services) include an individual consultant – Disaster Risk Management (DRM) Specialist to support the TN-SMART project. Reporting to the Software Development for Early Warning System Specialist and working in coordination with the project team, the consultant will contribute to the development of key planning and risk analysis tools. This includes the preparation of a Dynamic Composite Risk Atlas, hazard and vulnerability assessments, and multi-level disaster management plans. The DRM Specialist will also support the updating of disaster policies, standard operating procedures, and emergency response plans, while enhancing impact-based forecasting and ensuring dynamic database updates in coordination with relevant experts and agencies.

The Terms of Reference (TOR) for the primary procurement stage for the assignment are attached to this request for expressions of interest or can be found at the following website: www.rimes.int or via the URL provided below.

View PDF: https://drive.google.com/file/d/10ZpHMTnzr85zNTjZ7r6lshVGZlDLdj7N/view?usp=drive_link

DESCRIPTION OF REQUIREMENTS

The Regional Integrated Multi-Hazard Early Warning System (RIMES), invites qualified interested vendors to submit Expression of Interest (EOI) to participate in the upcoming solicitation for a Consultancy for a Firm that will develop an Integrated Weather and Climate Data Analytics and Visualization Platform.

The Consulting Firm is expected to provide end-to-end System development services and capacity-building support. This includes the following tasks:
1. Assessment and Cataloging of Existing Systems and Data Sets
2. Development of the System
3. Localization and Maintenance
4. Capacity Building

Under the United Nations Environment Programme (UNEP)-led and Green Climate Fund (GCF)-supported project titled “Enhancing Early Warning Systems to Build Greater Resilience to Hydro-meteorological Hazards in Timor-Leste,” RIMES will contribute to ensuring accurate and timely forecasts by providing an Integrated Weather and Climate Data Analytics and Visualization Platform equipped with advanced technology and software. This will enable meteorologists and weather analysts to gather and analyze data from multiple sources such as satellites, radar, and weather stations, among others, while also providing real-time updates, alerts, and warnings essential for the different sectors and communities.

The complete details of the requirement will be provided in the tender documents that will be issued to proposers after this request for EOI is closed.

SPECIFIC REQUIREMENTS/INFORMATION (IF ANY)

IMPORTANT:
Please note that this REOI is not an invitation for submission of tenders. Its purpose is to identify companies that would be interested and eligible to participate in the solicitation when issued. Companies interested in providing the above goods and services should express their interest electronically through rka.rimesprocurement@rimes.int.

Mandatory email subject: EOIRIMES042024 – Company Name

RIMES will examine the outcome of this request for EOI and will consider those that have expressed their interest. RIMES reserves the right to change or cancel the requirement at any time during the EOI and/or solicitation process. Thus, submitting a reply to this Request for EOI does not automatically guarantee your company will be considered for receipt of the solicitation when issued.

NOTES

Vendors interested in participating in the planned solicitation process should submit the Vendor Response Form of this EOI electronically through rka.rimesprocurement@rimes.int on or before 26 Feb 2024 at 12:00 PM BKK Local Time.

(Vendor Response Form : https://docs.google.com/document/d/1pEw_zj5gfMi7RgJb0kET9OfBPrnkq_Fc/ed…)

View PDF: https://drive.google.com/file/d/1_z5dqvj6SnY_Aj5xfnxYzMtW8h_lipW0/view?usp=sharing

DESCRIPTION OF REQUIREMENTS

The Regional Integrated Multi-Hazard Early Warning System (RIMES), invites qualified interested vendors to submit Expression of Interest (EOI) to participate in the upcoming solicitation for the Supply and Installation of, and Training on Survey Equipment for Timor-Leste 

The key components of the assignment are the following:

1. Supply the following: data logger with its accessories, laptop, and data management software; submersible tide gauge; echosounder including the hydrographic software and rugged laptop; drone with RTK module and its accessories, laptop, and data processing software; and GPS device for bathymetric and topographic survey. All of which follow the minimum required specifications.

2. Installation of equipment in the identified location and software program or data management system in data facility, with the participation of trained personnel from partner agencies.

3. Train key staff from relevant partner agencies to build capacity in:
a. Use, monitoring and maintenance of data logger, including the operation of the data management software for 10 technical staff members for 5 days;
b. Use, monitoring and maintenance of submersible tide gauge for 10 technical staff members for 2 days;
c. Use, maintenance, and calibration of the echosounder, including the use of the hydrographic software for 10 technical staff members for 5 days;
d. Use, maintenance, and calibration of the drone and the RTK module, including the use of the data processing software for mapping for 10 technical staff members for 4 days.

4. Prepare the standard operating and maintenance procedures for the logger/gauges, data
receiving facility, and the survey equipment

Under the United Nations Environment Programme (UNEP)-led and Green Climate Fund (GCF)- supported project titled “Enhancing Early Warning Systems to Build Greater Resilience to Hydro-meteorological Hazards in Timor-Leste,” RIMES will contribute to enhancing the generation, accessibility, and application of in-country user-relevant climate services by establishing data logger/tide gauges on the North Coast of Dili, Timor-Leste, deploying an echosounder, self-recording submersible tide gauge, GPS device, and drone for in-situ observation, while also building the capacity of key staff to install, operate, and maintain equipment.

The complete details of the requirement will be provided in the tender documents that will be
issued to proposers after this request for EOI is closed.

SPECIFIC REQUIREMENTS/INFORMATION (IF ANY)

IMPORTANT:
Please note that this REOI is not an invitation for submission of tenders. Its purpose is to identify companies that would be interested and eligible to participate in the solicitation when issued. Companies interested in providing the above goods and services should express their interest electronically through rka.rimesprocurement@rimes.int.

Mandatory email subject: EOIRIMES032024 – Company Name

RIMES will examine the outcome of this request for EOI and will consider those that have expressed their interest. RIMES reserves the right to change or cancel the requirement at any time during the EOI and/or solicitation process. Thus, submitting a reply to this Request for EOI does not automatically guarantee your company will be considered for receipt of the solicitation when issued.

NOTES

Vendors interested in participating in the planned solicitation process should submit the Vendor Response Form of this EOI electronically through rka.rimesprocurement@rimes.int on or before 26 Feb 2024 at 12:00 PM BKK Local Time.

(Vendor Response Form : https://docs.google.com/document/d/1pEw_zj5gfMi7RgJb0kET9OfBPrnkq_Fc/ed…)

View PDF: https://drive.google.com/file/d/1euAeoURnH3LLuKkaxiq3IEQ9tX6lqExF/view?usp=sharing

DESCRIPTION OF REQUIREMENTS

The Regional Integrated Multi-Hazard Early Warning System (RIMES), invites qualified interested vendors to submit Expression of Interest (EOI) to participate in the upcoming solicitation for the Supply and Installation of, and Training on Marine Buoy for Timor-Leste

The key components of the assignment are the following:
1. Supply of wave buoy in Direção Nacional de Transporte Marítima, Colmera, Díli Port, Timor Leste, including mooring, telemetry, software, display, and user manual.
2. Installation of equipment in Dili coast, Timor Leste, and software program or data management system in on-shore data facility, with the participation of trained personnel from National Directorate for Meteorology and Geophysics (DNMG) and partner
agencies
3. Train key staff and relevant partner agencies to build capacity in:
● Telemetered wave buoy assembly, calibration (level 1), and performance testing for 5 technical staff members for 2 days;
● Telemetered wave buoy installation, maintenance, and routine operation, including buoy rescue in case of drift for 10 technical staff members for 5 days; and
● Data management systems, from detection to data transmission at the on-shore data facility for 10 technical staff members for 1 day

Under the United Nations Environment Programme (UNEP)-led and Green Climate Fund (GCF)- supported project, titled “Enhancing Early Warning Systems to Build Greater Resilience to Hydro-meteorological Hazards in Timor-Leste,” RIMES will contribute to improving the generation, access to, and application of in-country user-relevant climate services through the deployment of and training on marine buoy for wave observation and subsequent risk monitoring and
assessment.

The complete details of the requirement will be provided in the tender documents that will be issued to proposers after this request for EOI is closed.

SPECIFIC REQUIREMENTS/INFORMATION (IF ANY)

IMPORTANT:
Please note that this REOI is not an invitation for submission of tenders. Its purpose is to identify companies that would be interested and eligible to participate in the solicitation when issued. Companies interested in providing the above goods and services should express their interest electronically through rka.rimesprocurement@rimes.int.

Mandatory email subject: EOIRIMES022024 – Company Name

RIMES will examine the outcome of this request for EOI and will consider those that have expressed their interest. RIMES reserves the right to change or cancel the requirement at any time during the EOI and/or solicitation process. Thus, submitting a reply to this Request for EOI does not automatically guarantee your company will be considered for receipt of the solicitation when issued.

NOTES

Vendors interested in participating in the planned solicitation process should submit the Vendor Response Form of this EOI electronically through rka.rimesprocurement@rimes.int on or before 26 Feb 2024 at 12:00 PM BKK Local Time.

(Vendor Response Form : https://docs.google.com/document/d/1pEw_zj5gfMi7RgJb0kET9OfBPrnkq_Fc/edit?nbsp)

View PDF: https://drive.google.com/file/d/1anlDd-GHHeDPNQ1KY2_XUMtD8zdiL2AE/view

DESCRIPTION OF REQUIREMENTS

The Regional Integrated Multi-Hazard Early Warning System (RIMES), invites qualified interested vendors to submit Expression of Interest (EOI) to participate in the upcoming solicitation for the Supply and Installation of, and Training on Hardware and Software for the On-Premise Server in Timor-Leste.

The key components of the assignment are the following:
1. Supply of hardware and software
2. On-site installation and initial configuration such as network connectivity, date and time and BIOS set up.
3. Training for mid-level IT personnel to access, navigate, configure, manage and troubleshoot servers.

Under the United Nations Environment Programme (UNEP)-led and Green Climate Fund (GCF)-supported project titled “Enhancing Early Warning Systems to Build Greater Resilience to Hydro-meteorological Hazards in Timor-Leste,” RIMES will contribute to addressing Timor-Leste’s urgent need to enhance disaster preparedness by establishing an on-premise server as a central hub for
data collection, analysis, and early warning signal dissemination. Strengthening local infrastructure and providing necessary skills to mid-level IT personnel will not only enhance resilience to natural hazards, safeguard lives and properties, and ensure continuity of essentialservices during emergencies but also foster self-reliance in disaster risk management efforts.

The complete details of the requirement will be provided in the tender documents that will be
issued to bidders after this request for EOI is closed.

SPECIFIC REQUIREMENTS/INFORMATION (IF ANY)

IMPORTANT:
Please note that this REOI is not an invitation for submission of tenders. Its purpose is to identify companies that would be interested and eligible to participate in the solicitation when issued. Companies interested in providing the above goods and services should express their interest electronically through rka.rimesprocurement@rimes.int.

Mandatory email subject: EOIRIMES012024 – Company Name

RIMES will examine the outcome of this request for EOI and will consider those that have expressed their interest. RIMES reserves the right to change or cancel the requirement at any time during the EOI and/or solicitation process. Thus, submitting a reply to this Request for EOI does not automatically guarantee your company will be considered for receipt of the solicitation
when issued.

NOTES

Vendors interested in participating in the planned solicitation process should submit the Vendor Response Form of this EOI electronically through rka.rimesprocurement@rimes.int on or before 26 Feb 2024 at 12:00 PM BKK Local Time.

(Vendor Response Form : https://docs.google.com/document/d/1pEw_zj5gfMi7RgJb0kET9OfBPrnkq_Fc/edit?usp=sharing&ouid=100808734587553069162&rtpof=true&sd=true)